Operations and admin
Office Manager job description template
Half the adverts for this role describe an administrator and half describe an operations lead. Say which one you are hiring.
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Office Manager job description
About the role
We are looking for an Office Manager to run the day-to-day operations of our [size] person office. You will own the things that keep the place working, from suppliers and facilities to budgets and onboarding, and you will be the person everyone asks when they do not know who to ask. You will report to [role].
What you will do
- Run the office day to day: facilities, suppliers, equipment and everything that stops when nobody owns it
- Manage the office budget and approve spend within an agreed limit
- Own onboarding logistics for new starters, from desk and access to first-week schedule
- Coordinate with building management, contractors and service providers
- Keep health and safety, insurance and compliance records current
- Support leadership with scheduling, meetings and internal communication
- Line manage [number] administrative staff, if applicable
What we need
- Experience running an office or a comparable operational function
- Comfortable owning a budget and negotiating with suppliers
- Organised without needing to be chased, because nobody will chase this
- Clear communicator across every level of the business
Nice to have
- Experience with [your finance or HR systems]
- Health and safety qualification
- Line management experience
Before you publish the pay
Pay for this role splits sharply on whether it includes budget ownership and line management. Anchor the range to the version you are actually hiring, and publish it: a range is increasingly required by law and stops candidates who wanted the other version of the job.
To appear in Google job results
Fill in title, location or remote, employment type, date posted, a valid-through date and the salary range. Those are the fields Google reads to decide whether the role can appear in job results.
Adapt it rather than pasting it. The parts worth rewriting are the opening paragraph and the must-haves, because those are what decide whether the right person applies. Our guide to writing a job description covers why.
When it is ready, publishing it on your own site keeps the listing, the applications and the candidate data with you, and generates the structured data that makes the role eligible for Google job results.
Common questions
Office Manager or Administrative Assistant?
An Office Manager owns outcomes: the budget, the suppliers, the space, often people. An Administrative Assistant supports a team or an individual. Advertising one and hiring for the other is the most common reason the person leaves inside a year, and candidates search for them separately.
Should this role include HR duties?
It often does in a smaller company, and that is fine as long as the advert says so. Onboarding logistics and holiday tracking are reasonable. Anything touching performance, grievance or dismissal needs saying explicitly, because it changes who is qualified and what it pays.
How do I write this for a hybrid office?
Say how many days the office is actually occupied and what the role does on the quiet days. Office management in a three-day-a-week office is a different job from a full one, and candidates who have done both will want to know which they are applying for.
Publish it on your own site.
WP Career Board turns the fields you fill in into the markup Google reads, and applications land in a dashboard instead of an inbox. Free.